Secretary / Office Administrator

Vigo Machine Shop
United States, Indiana, Terre Haute
Jun 03, 2026
Secretary / Office Administrator Company: Vigo Machine Shop Location: 3920 Locust Street, Terre Haute, IN 47803 Job Description Vigo Machine Shop is seeking a dependable and organized Secretary / Office Administrator to support daily office operations in an industrial environment. The ideal candidate will have experience handling billing, invoicing, bookkeeping, customer communication, and general administrative duties. Prior experience in a manufacturing or industrial setting is preferred. Responsibilities Answer and direct incoming phone calls professionally Prepare and process billing and invoicing Maintain accurate bookkeeping and financial records Handle filing, data entry, and general office administration Communicate with customers, vendors, and staff Assist with scheduling and coordinating office activities Support management with administrative tasks as needed Oversee and manage weekly payroll. Qualifications Previous experience in office administration or secretarial work Knowledge of billing, invoicing, and bookkeeping practices Strong communication and customer service skills Proficiency with Microsoft Office, Quick Books and/or Job Boss. Ability to multitask and stay organized in a busy environment Experience in a machine shop, manufacturing, or industrial setting preferred Compensation & Schedule Pay: Based on experience Schedule: Full-time How to Apply Please submit your resume and work experience to: Email: jeffm@vigomachine.net Phone: 812-235-8393, ext. 114 You may also apply in person at: 3920 Locust Street Terre Haute, IN 47803 recblid 55pezc29rrzxj0gc8pncmvzfn7spyv